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Purchasing Contract Administrator

Kent, WA 98032

Industry: Operations/Administrative Job Number: 66952

Purchasing Contract Administrator

JOB DESCRIPTION

Purpose of Job, Major Responsibilities: 

The individual will be responsible for supporting both internal and external customers as directed by their Supervisor or Manager. The CA will assume full ownership and responsibility for their workload. The CA position is for an individual with minimal purchasing/inventory experience.

Duties will be assigned as deemed necessary by their Supervisor and will include but will not be limited to:

React to daily buy signals/forecast/customer demand
  • Issuing Purchase orders
  • Issuing Purchase order changes
  • Direct Open PO Validation
  • Outside Process Requests
  • Branch Transfer Requests
  • Part-to-Part Transfer Requests

Manage Reports
  • Late PO Report
  • Unconfirmed Report
  • Incoming Shipments Report
  • Mill Status Report

 

Order Maintenance
  • Confirming orders
  • Receiving direct orders
  • Credits & Add-Bills

 

Filing and E-filing of paperwork

Miscellaneous duties as assigned

Major Functions: 
  • React to daily buy signals/forecast/customer demand: 30%
  • Manage Reports: 30%
  • Order Maintenance: 30%
  • Filing and E-filing: 10%

Number of subordinates supervised:  0     

Control of resources:  N/A

Location, Atmosphere, Environment: 

The CA will work in a standard corporate office environment.

Authority: 

CA has the authority as directed by their Supervisor and or Manager to complete the assigned tasks as requested and utilize available resources within the Purchasing Department as directed. Purchasing Authorization in accordance with Work Instruction 06-2-504 Purchasing Authorization. The CA position will work with minimal to moderate supervision.

Contacts inside and outside company:

The CA will be communicating with outside Vendor and internal departments as directed by their Supervisor and or Manager. This position will be responsible for representing the Purchasing Department internally. This position will have the opportunity to meet with various external business contacts and represent the company.

Performance Measures:

The CA job performance will be reviewed in accordance with company guidelines, which requires a yearly review. The job performance will, however, be monitored daily.

Report Preparation:

The CA is responsible for completing, compiling and analyzing all assigned reports within the allotted time. The CA will be assigned reports, action items and issues as deemed necessary by their Supervisor and or Manager. These reports will include but are not limited to: Unconfirmed Report, Late PO Report, Direct No PO Report, etc.

Knowledge, Experience, Training:

The individual must possess strong analytical, organizational and communication skills. The ability to complete projects as assigned with minimal supervision. The individual must possess problem solving skills and the ability to successfully manage multiple projects.

Responsibility for confidential data, trade secrets, etc.: 

The CA will have access to approved supplier pricing, periodic supplier reviews and other internal information, which is not to be disclosed without the express written authorization of their Supervisor and or Manager.

Additional information: 

The individual will assist the Purchasing Team, Supervisors and Management staff to meet assigned project timelines. The ability to write reports, business correspondence and communicate effectively is required. The individual must work well in a team environment with minimal supervision. Recommendations for process improvements: Ability to define problems, collects data, establishes facts, and draw valid conclusions through root cause analysis. The individual must have the ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations. The ability to provide exceptional customer service, send and receive emails from internal and external customers and represent the company in a professional manner at all times is required. The individual must adhere to company attendance and dress code policy at all times.

Education/certification requirements: 
  • A 4-year college degree or 2-5 years of applicable purchasing/inventory experience are required for this position.
  • Special exceptions may be made regarding these requirements dependent on the candidate’ s abilities and skill-set.

Open to the concept of ongoing learning and training: 

Seminars, workshops and external training, safety, or any other educational classes deemed necessary by management. Tuition reimbursement is offered after 1 year of employment.

 

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