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Procurement Agent Triage

Kent, WA 98032

Industry: Operations/Administrative Job Number: 66956

Procurement Expeditor Triage

Job Description:

Purpose of Job, Major Responsibilities:

The individual will be responsible for supporting both internal and external customers as directed by their Supervisor or Manager. The Expeditor position is for an individual with moderate purchasing/inventory experience.

Duties will be assigned as deemed necessary by their supervisor and will include but will not be limited to:
  1. Reviewing & mitigating potentially unsupported orders
    • Utilize checklist to exhaust & document possible support options
    • Root cause analysis on non-support items
    • Metrics tracking
    • Expedite requests
    • Status requests
  2. Work closely with Sales team focal
    • Agree on mitigation solution
    • Agree on root cause findings
  3. Manage Regular Reports
    • Unsupported Report
    • Root Cause Metrics Report
    • Reports to Management as needed
  4. Miscellaneous duties as assigned

Number of subordinates supervised directly?  Indirectly 1
  • Duties of subordinates: Direct and distribute work through the contract administrator as necessary with supervisory approval.          

Control of resources:  N/A

Location, Atmosphere, Environment:  Standard corporate office environment.

Authority:  Procurement Expeditor has the authority as directed by their supervisor and/or manager to complete the assigned tasks as requested and utilize available resources within the purchasing department as directed. The Expeditor will be responsible for a specific dollar sign off authority to be approved by the purchasing manager. The Expeditor position will work with minimal supervision.

Contacts inside and outside company: The Expeditor will be communicating with outside vendor and internal departments as directed by their supervisor and or manager. This position will be responsible for representing the purchasing department internally.

Performance Measures: The Expeditor job performance will be reviewed in accordance with company  guidelines, which requires a yearly review, which occurs in September. The job performance will however be monitored daily.

Report Preparation: The Expeditor is responsible for completing, compiling and analyzing all assigned reports within the allotted time. The Expeditor will be assigned reports, action items and issues as deemed necessary by their supervisor and or manager. These reports will include but are not limited to: Unsupported Report, Root Cause Metrics Report, and other reports as deemed necessary for the position.

Knowledge, Experience, Training: The individual must posses strong analytical, organizational and communication skills. The ability to complete projects as assigned with minimal supervision. The individual must possess strong problem solving skills and the ability to successfully manage multiple projects & priorities. The individual must have significant experience with the company  systems, tools & reports.

Responsibility for confidential data, trade secrets, etc: The Expeditor will have access to approved supplier pricing, periodic supplier reviews and other internal information, which is not to be disclosed without the express written authorization of their supervisor and or manager.

Additional information: The individual will assist the purchasing team, supervisors and management staff to meet assigned project timelines. The individual must be able to interpret general business periodicals, professional journals or government regulations. The ability to write reports, business correspondence and communicate effectively is required. The individual must work well in a team environment with minimal supervision. Recommendations for process improvements: Ability to define problems, collects data, establishes facts, and draw valid conclusions through root cause analysis. The individual must have the ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations. The ability to provide exceptional customer service, send and receive emails from internal and external customers and represent company  and the Purchasing Department   in a professional manner at all times is required. The individual must adhere to company  attendance and dress code policy at all times.

Education/certification requirements: 

A 4-year college degree or 5+ years of applicable purchasing/inventory experience are required for this position.   Special exceptions may be made regarding these requirements dependent on the candidate’ s abilities and skill-set.

Open to the concept of ongoing learning and training: Seminars, workshops and external training, safety, or any other educational classes deemed necessary by management. Tuition reimbursement is offered after 1 year of service.

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