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Procurement Agent

Kent, WA 98032

Industry: Operations/Administrative Job Number: 66958

Procurement Agent

Purpose of Job, Major Responsibilities:  The individual will be responsible for supporting both internal and external customers as directed by their Supervisor or Manager. The Buyer will assume full ownership and responsibility for ensuring that their statement of work is fully supported. The Aerospace Buyer position is for an individual with moderate purchasing/inventory experience.

Duties will be assigned as deemed necessary by their Supervisor and will include but will not be limited to:

Analyze and react to weekly buying tools, forecast and customer demand:
  • Review customer purchase orders, customer forecast, buying tools and historical usage
  • Determining material to buy and issuing purchase orders

Inventory/Allocation/Mill Management:
  • Analyzing open orders to prioritize shipments when necessary
  • Identify creative support solutions to maximize allocation by combining requirements, “ right sizing” parts to best fit customer requirements
  • Identify potential shortages/surplus and report to Management
  • Track and manage orders according to weekly/monthly mill allocations
  • Inventory related special projects
  • Weekly scorecard/mill update to Management
  • Weekly communication with customers

Vendor Performance/Communications:
  • Quality
  • Customer Service
  • Status requests
  • Recovery Plans
  • Shortage Reports
  • Supplier Performance Evaluations

React and support Customers, Management and Warehouse personnel:
  • Ensure all purchase orders are placed in a timely manner
  • Ensuring requests for support are worked and responded to within department guidelines
  • Respond to and resolve questions and issues
  • Root Cause Analysis on non support items
  • Expedite requests
  • Transportation issues
  • Additional bills and credits
  • Status requests

Resolving and managing quality /customer issues with the Purchasing QAR:
  • Resolve discrepant material issues in a timely manner
  • Work with vendors on process improvements to help reduce credits associated with the mill
  • Issue Correct Action Requests to encourage essential improvements when negative trends are occurring

Provide proactive status reports to Management communicating:
  • Potential issues
  • Vendor Performance
  • Customer expectations
  • Status of workload (backlog, special projects, etc.)

Miscellaneous duties as assigned

Major Functions: 
  • Analyze and react to daily buy signals/forecast/customer demand: 40%
  • Inventory/allocation management: 20%
  • Vendor performance/communications: 10%
  • React to and support Sales/Warehouse personnel: 10%
  • Resolving and managing quality/customer issues: 20%

Number of subordinates supervised directly?  Indirectly 1
  • Duties of subordinates:  Direct and distribute work through the purchasing administrative assistant as necessary with supervisory approval.

Control of resources:  N/A

Location, Atmosphere, Environment:  The Buyer will work in a standard corporate office environment.

Authority:  Buyer has the authority as directed by their Supervisor and or Manager to complete the assigned tasks as requested and utilize available resources within the Purchasing Department as directed. The buyer will be responsible for a specific dollar sign off authority to be approved by the Purchasing Manager. The Buyer position will work with minimal to moderate supervision.

Contacts inside and outside company: The Buyer will be communicating with outside vendors and internal departments as directed by their Supervisor and or Manager. This position will be responsible for representing the Purchasing Department internally. This position will have the opportunity to meet with various external business contacts and represent the company.

Performance Measures: The Buyer’ s job performance will be reviewed in accordance with company  guidelines, which requires a yearly review. The job performance will, however, be monitored daily.

Report Preparation: The Buyer is responsible for completing, compiling and analyzing all assigned reports within the allotted time. The buyer will be assigned reports, action items and issues as deemed necessary by their Supervisor and or Manager. These reports will include but are not limited to: Order status reports, on time delivery reports, and supplier evaluations.

Knowledge, Experience, Training: The individual must posses strong analytical, organizational and communication skills. The ability to complete projects as assigned with minimal supervision. The individual must possess strong problem solving skills and the ability to successfully manage multiple projects.

Responsibility for confidential data, trade secrets, etc: The Buyer will have access to approved supplier pricing, periodic supplier reviews and other internal information, which is not to be disclosed without the express written authorization of their Supervisor and or Manager.

Additional information: The individual will assist the Purchasing Team, Supervisors and Management staff to meet assigned project timelines. The ability to write reports, business correspondence and communicate effectively is required. The individual must work well in a team environment with minimal supervision. Recommendations for process improvements: Ability to define problems, collects data, establishes facts, and draw valid conclusions through root cause analysis. The individual must have the ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations. The ability to provide exceptional customer service, send and receive emails from internal and external customers and represent company  in a professional manner at all times is required. The individual must adhere to company  attendance and dress code policy at all times.

Education/certification requirements:   A 4-year college degree or 2-5 years of applicable purchasing/inventory experience are required for this position.   Special exceptions may be made regarding these requirements dependent on the candidate’ s abilities and skill-set.

Open to the concept of ongoing learning and training: Seminars, workshops and external training, safety, or any other educational classes deemed necessary by management.  Tuition reimbursement is offered per current company policy.

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