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Procurement - Supplier Planner

Kent, WA 98032

Industry: Operations/Administrative Job Number: 66954

Job Title: Procurement – Supplier Planner

Purpose of Job, Major Responsibilities:

The individual will be responsible for supporting both internal and external customers as directed by their Supervisor or Manager. The Supplier Planner position is for an individual with moderate purchasing / inventory experience. Duties will be assigned as deemed necessary by their supervisor and will include but will not be limited to:

Vendor Management
  • Performance Review (i.e. on time delivery, quality)
  • Lead role in Supplier Business Review
  • Status Requests and Mill recovery Plans
  • Mill Meetings
  • Supplier Performance Evaluation

Supplier Allocation Management
  • Manage Supplier’ s contract allocations (i.e. bookings, remaining allocations)
  • Plan and schedule Branch Planner’ s Mill buy requests in accordance with allocations

Supplier Relations
  • Main point of contact with supplier and vendors
  • Participate in vendor meetings and improvement activities
  • Lead focal on generating mill recovery plans for critical issues

Internal Customer Relations
  • Participate in Sales/Customer Meetings
  • React and support Sales and Management requests
  • Ensuring all orders are placed in a timely manner
  • Ensuring requests for support are worked and responded to within department guidelines
  • Responding & resolving questions and issues
  • Root Cause Analysis on non-support items

Direct Purchase Order Review and Entry

Provide proactive status reports and metrics to Management communicating:
  • Potential issues.
  • Status of workload (backlog, special projects, etc)

Major Functions: 
  • Vendor Management: 20%
  • Supplier Allocation Management: 20%
  • Supplier Relation: 20%
  • Internal Customer Relations: 20%
  • Direct Order Review and Entry: 10%
  • Monitoring Measurement and Reporting: 10%

Number of subordinates supervised directly?  0

Location, Atmosphere, and Environment:  Standard corporate office environment.

Authority:  Supplier Planner has the authority as directed by their supervisor and or manager to complete the assigned tasks as requested and utilize available resources within the purchasing department as directed. The Supplier Planner will be responsible for a specific dollar sign off authority to be approved by the purchasing manager. The position will work with minimal supervision.

Contacts inside and outside company: Supplier Planner will be communicating with outside vendor and internal departments as directed by their supervisor and or manager. This position will be responsible for representing the purchasing department internally.

Performance Measures: The Supplier Planner job performance will be reviewed in accordance with company guidelines, which requires a yearly review, which occurs in September. The job performance will however be monitored daily.

Report Preparation: The buyer is responsible for completing, compiling and analyzing all assigned reports within the allotted time. The buyer will be assigned reports, action items and issues as deemed necessary by their supervisor and or manager. These reports will include but are not limited to: Quality, Weekly Buyer Reports, and Personal Scorecards.

Knowledge, Experience, Training: The individual must posses strong analytical, organizational and communication skills. The ability to complete projects as assigned with minimal supervision. The individual must possess strong problem-solving skills and the ability to successfully manage multiple projects.

Responsibility for confidential data, trade secrets, etc.: The buyer will have access to approved supplier pricing, periodic supplier reviews and other internal information, which is not to be disclosed without the express written authorization of their supervisor and or manager.

Additional information: The individual will assist the purchasing team, supervisors and management staff to meet assigned project timelines. The individual must be able to interpret general business periodicals, professional journals or government regulations. The ability to write reports, business correspondence and communicate effectively is required. The individual must work well in a team environment with minimal supervision. Recommendations for process improvements: Ability to define problems, collects data, establishes facts, and draw valid conclusions through root cause analysis. The individual must have the ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations. The ability to provide exceptional customer service, send and receive emails from internal and external customers and represent company  in a professional manner at all times is required. The individual must adhere to company attendance and dress code policy at all times.

Education/certification requirements: A 4-year college degree or 2-5 years of applicable purchasing/inventory experience are required for this position.  Special exceptions may be made regarding these requirements dependent on the candidate’ s abilities and skillset.

Open to the concept of ongoing learning and training: 

Seminars, workshops and external training, safety, or any other educational classes deemed necessary by management. Tuition reimbursement is offered after 1 year of service.

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