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Project Administrative Specialist
12314 134th CT NE Redmond, WA 98052 US
Job Description
Opening: Project Administrative Specialist
City:Â Redmond, WA
WHO THEY ARE:
We were established over 20 years ago, and from that point forward, we've experienced consistent growth, primarily through recommendations and referrals.
Currently, we stand as one of the premier HVAC service providers in Seattle. We are committed to delivering top-tier service at competitive prices. We are dedicated to continually recruiting the most talented individuals and investing in their development. As a local HVAC company, we ensure our technicians receive the finest training, ongoing education, access to top-notch tools and resources, and the opportunity to share in our success.
This is a place where individuals can establish themselves, advance their careers, and cultivate trusted relationships with both clients and fellow professionals in the industry.
WHAT YOU’LL DO:
- Schedule and Dispatch Field workers
- Bid support: bid acquisition, obtain quotes, coordinate bids, submit and collate bid documents
- Pre-construction: permitting, submittals, purchasing, schedule labor, job costing and POs
- Accounts Payable, Invoicing, Payment Applications, Schedule of Values, RFI and Change Order coordination
- Support the bidding, project managers, supervisor, and field teams in executing their duties with administration and coordination between team members
- Provide administrative job costing coordination with accounting
- Liaison between field technicians, sales and engineering functions
- Acquire and maintain permits, licenses, and project documentation for projects
- Management of databases and CRM systems
- Parts running when needed
- Manage front office/reception area
- Schedule service requests
- Write reports and business correspondence
- $52,000-63,000/year to start, DOE
- Bonus opportunities
- Hybrid schedule
- Flexible schedule
- Medical, dental, and vision insurance
- Opportunity for commissions
- Paid Time Off (PTO)/Paid Vacation
- Paid holidays
- 401k with company match
- Training and development
- Bachelor's degree preferred
- QuickBooks experience
- Construction dispatching experience preferred
- 3+ years of related contracting, construction, and HVAC/mechanical experience (or an equivalent combination of experience and education)
- Valid Washington State driver’s license with clean driving record
- Proficiency in Microsoft Office products
- Strong interpersonal skills
If you’re interested in applying for this amazing opportunity, please send your resume to Jeff Miller at [email protected] NOW to secure your interview today – we’re looking to schedule interviews as soon as this week! Or just give us a call at (206) 456-3684!
Meet Your Recruiter
Jeff Miller
Executive Recruiter
I am born and raised in the Seattle area, and have never lived anywhere else. My wife, daughter, and I live in Renton, which is a perfect location for us. We live near all our friends and family, and we love taking advantage of all that the Northwest has to offer. Like the rest of my family, I graduated from the University of Washington, and am a huge Huskies fan. Most of my free time is spent spending time with my family, but besides that, I am a big Mariners and Seahawks fan (Bring back our Sonics!), and I coach high school basketball, which is a passion of mine. I love helping kids develop both on and off the court, and find it very rewarding to see former players as they get older and grow into young adults. Since graduating from college, I have had a number of jobs, but none that I really loved – until I started at Opti. The amazing culture that has been established is what I’ve been looking for. I love being able to help so many people – the satisfaction that comes from making that perfect fit drives me to work every day. I work with the best team, and I love coming to work and learning more each day.