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Office Coordinator
9570 SW Tigard St. Tigard, OR 97223 US
Job Description
Position: Office Coordinator
Location: Tigard, OR
Pay: $22.00 – $26.00 per hour DOE
Schedule: Full-time  M-F 8am-5pm
Who We Are:
Our company has been in the business of building dreams since 1986. The reputation and relationships built along the way are incredibly valuable and are protected by selecting team members who share our values of integrity, communication, and quality. This carefully assembled group understands what home means and thrives on the unique challenges and opportunities that come with remodeling.
We are seeking a highly organized and detail-oriented Office Coordinator to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by managing administrative tasks, supporting staff, and maintaining an efficient work environment. This role is perfect for someone who thrives in a dynamic setting and possesses strong communication skills.
What You’ll Do:
- Oversee daily office operations to ensure efficiency and effectiveness
- Maintain well-organized electronic and physical filing systems
- Manage team scheduling, appointments, and correspondence
- Reception duties: phones, mail, front desk coverage
- Liaise with IT provider; manage tech equipment inventory and purchases
- Handle administrative needs including office supplies, DocuSign, licenses, subscriptions, and insurance
- Coordinate with service providers (cleaning, landscaping, etc.)
- Organize company celebrations and recognition efforts
- Support the Accountant with bookkeeping and data entry
- Assist Project Management with job setup/closeout, pricing, lien releases, final job costing, and estimate templates
- Provide HR support: hiring, benefits, employee records
- Support marketing efforts and maintain CRM database
What’s In It for You:
- Work with a collaborative, values-driven team
- Be part of a company that takes pride in craftsmanship and relationships
- Gain exposure to multiple aspects of business operations
- Flexible schedule and meaningful work
- 401(k)
- Health insurance
- Dental and Vision insurance
- Flexible spending accounts
- Paid time off
What You Need to Have:
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Excellent verbal and written communication
- Strong administrative and multitasking skills
- High attention to detail and accuracy
- Strong interpersonal and organizational skills
- Analytical thinking and problem-solving ability
The Musts:
- Proven ability to manage competing priorities in a busy office setting
- Positive, can-do attitude with a collaborative spirit
- Self-starter who can take initiative and follow through
Preferred:
- Experience with QuickBooks, DocuSign, or CRM tools
- Background in construction, remodeling, or related industry a plus
- Familiarity with project coordination or HR processes
- DocuSign experience
- CRM experience
- Adobe, Canva, Drop Box
- QuickBooks Desktop
Next Steps:
Please respond with an updated resume!
Call Amber at 503-594-2000 to schedule an interview. We look forward to hearing from you!
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Meet Your Recruiter
Amber O'Donnell
Branch Manager
My name is Amber O’Donnell and I am a born and raised Oregonian. I love the Pacific Northwest and have pretty much decided I will never live anywhere else!! I love to spend my time camping, riding my banshee in the sand and watching my youngest play softball! I am married to a wonderful man, who has taught me to love unconditionally and has been there for me and my girls. I have two daughters, 24 & 17 and am a grandmother of 2 spunky little girls. Most of all I love to make people laugh, it makes my day to put a smile on someone’s face. Being the Branch Manager at Opti Staffing is very rewarding and never gets old!