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Legal Assistant

Seattle, Washington 98101

Job ID: 60921 Industry: Operations/Administrative

Job Description: Legal Assistant

Each person within our firm plays a crucial role in the success of our business and the outcome of our cases. The Legal Assistant position requires flexibility, excellent organizational abilities, the ability to be a self-starter and a can-do attitude. Actual duties will vary on a day-to-day basis and tasks will be varied, from routine to more complex. Multitasking is required, as the Legal Assistant will answer the main phone line in a professional and collected manner while performing other aspects of the position.

KNOWLEDGE, SKILLS AND COMPETENCIES
  • Working knowledge of legal procedures and legal terminology.
    Familiarity with medical terminology.
  • Understanding of/experience with workers' compensation cases.
  • Excellent spelling, punctuation, grammar and other English language skills.
  • Flexible and solutions-oriented. Ability to perform under pressure.
  • Strong interpersonal, communication and writing skills. Honed sense of professionalism.
  • Ability to work independently or with a team. Take and interpret instructions with little assistance.
  • Understanding of basic business relationships and confidentiality principles.
  • Proficiency in typing and advanced software functions.
  • Strong clerical and administrative skills.
  • Ability to coordinate work activities and self-direct with little supervision, juggling multiple assignments and competing priorities.
  • Punctuality, dependability and reliability.

GENERAL DUTIES:
  • Answers incoming phone line and directs calls to appropriate person or voicemail, taking hand­ written messages when necessary. Handles all telephone communications in a professional, collected, and personable manner.
  • Manages/maintains paper and electronic files. Collect all loose filing and file on appropriate backers in case files. Establish new case files by sorting documents into proper categories
  • Process outgoing mail by applying postage and ensuring timely transmittal of mail to mailroom or post office (when necessary). May require outdoor travel to post office.
  • Prepare fax cover sheets and fax documents.
    Make photocopies and scan documents.
  • Review attorneys'/paralegals' calendars throughout the day to assist with meeting deadlines and ensuring appearance at events.
  • Inputs information into case management software. Updates cases and contacts in database as new information becomes available. Seeks out new contact information if current info is outdated.
  • Requests medical records and diagnostic studies, when appropriate. Follows up with doctor' s offices/medical facilities to ensure requests are fulfilled in a timely manner.
  • Schedules conferences and depositions, arranging for court reporter coverage and conference

room space. Confirms witness and court reporter attendance at depositions.
  • Drafts letters and pleadings. Proofreads and finalizes letters and pleadings with an eye to detail.
  • Prepares correspondence to clients to forward invoices for client costs (witness/consultation fees,
    records prepayments, etc.). Follows-up with client when necessary to ensure timely payment for
    services to maintain positive relationships with service providers.
  • Keeps accurate records. Tracks billable time for completed work, postage and photocopying costs.
  • Maintains client confidence by keeping client/attorney information confidential.

 

Job Type: Full-time, contract to hire

Schedule: Monday-Friday 8am-5pm

Salary: $17-$22

Job Location: Downtown Seattle

Cynthia Rodriguez


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