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Executive Assistant
703 W. Tudor Rd. Suite 200 Anchorage, AK 99503 US
Job Description
Opening: Executive Assistant
City: Anchorage
WHO THEY ARE:
A local Utility Association is looking to add an Executive Assistant to their team.
WHAT YOU’LL DO:
- Administrative Support: Provide high-level administrative assistance to the executive team, including calendar management, scheduling meetings, and making travel arrangements. Handle correspondence, manage email and phone inquiries, and prepare reports, presentations, and other documents as required.
- Meeting Coordination: Coordinate and schedule meetings, conferences, and events for the executive team. Prepare meeting agendas, take minutes, and distribute relevant materials. Ensure all logistics, including room bookings, equipment setup, and catering, are well-organized.
- Communication Liaison: Serve as a primary point of contact for internal and external stakeholders, effectively managing executive correspondence and inquiries. Communicate on behalf of the executives, ensuring prompt and professional responses.
- Information Management: Maintain and organize confidential files, records, and databases. Assist with data collection, analysis, and preparation of reports, ensuring accuracy and timely delivery.
- Project Support: Collaborate with the executive team on various projects, including research, data gathering, and analysis. Assist in coordinating project timelines, tracking progress, and ensuring deadlines are met.
- Event Planning: Assist in organizing association events, conferences, and seminars. Coordinate logistics, handle registrations, and support with onsite event management, ensuring a smooth and successful execution.
WHAT’S IN IT FOR YOU:
- 12 paid holidays per year
- Generous PTO
- 401K and/or Pension Program
- Group or individual medical options
WHAT YOU NEED TO HAVE:
2-5 years previous experience as an executive assistant or similar position
Familiarity with MS Office Suite
40+ WPM typing speed
NEXT STEPS:
Just hit the “Apply” button above and you’re half-way home!
Or, send your resume to cbelk@optistaffing.com or call 907-222-7009 and we’ll set up a time to meet!
Meet Your Recruiter
Crystal Belk
Executive Recruiter
I was born and raised in Alaska and am a mom to 1. We love camping and anything to do with water! I am closing in on my 1-year anniversary with Opti where I started as a receptionist and was promoted to Executive recruiter. Finding candidates their most ideal career match while assisting companies to hire the candidates they need has been so fulfilling and I am so thankful to have found a career that allows me to help my community.