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Executive Administrative Assistant

Portland, OR 97209

Industry: Operations/Administrative Job Number: 79372

Job Description


Position: Executive Administrative Assistant
Location: Portland, OR
Compensation: $65k-$70k+ negotiable, DOE

Who we are:
We are a general contracting firm specializing in commercial construction of diverse scopes: civic, education, affordable and market-rate housing, mixed-use developments, and more. We center the highest standards for Clients by providing the best in today's construction with strength from their commitment to hard work from the inherent value of equity and inclusion for diversity in every aspect. 
We value building relationships in addition to building meaningful projects, both of which are central to the Executive Assistant role. Not only are we looking for an Executive Assistant, but we are also hiring people looking for a career and not just a job! We promote from within whenever we can, and we can honestly say you are not a number or employee to us. You are a person who deserves a great employer! We hire people, not a job.

What's In It for You:
  • Salary: $65k-$70k+ negotiable, DOE
  • 100% Employer paid medical and dental for employee and subsidized for family
  • Life Insurance
  • STD & LTD
  • 401k – 4% match
  • Paid sick time
  • 2 weeks of PTO
  • 2 weeks of vacation
  • Employee stipend for continuing education and increasing happiness… yes, that includes yoga!

What You’ll Do:
  • Provide administrative support to the office manager, project manager, general contractor, and other construction management staff
  • Answer incoming phone calls and respond to emails in a professional way
  • Act as a point of contact for vendors, subcontractors, and various construction services teams and solicit quotes from them for new jobs
  • Prepare forms such as change orders, purchase orders, service agreements, and subcontracts
  • Execute clerical and general office duties such as setting up filing systems, data entry, typing, copying, ordering office supplies, and other administrative tasks for special projects as requested
  • Coordinate meeting logistics and deliverables such as handouts, and make travel arrangements for the project management team

  • Minimum of 5 years’ experience working as an Executive Assistant or in support of an Executive team
  • Proficient in Microsoft Office
  • Ability to multi-task
  • Emotional Intelligence is a must
  • Growth mindset
  • Ability to listen to understand, and not listen to respond
  • Ability to speak up and check for understanding as you will be supporting the executive team
  • Strong and professional communication skills
  • Incredibly focused on attention to detail
  • Great customer service skills and stellar communicator

Next Steps:
Call or text Molly today at 971 246-8427 for that next step in your career, or email your resume to [email protected]

Meet Your Recruiter

Molly Little
Executive Recruiter

I have lived in California, Oregon, and Washington, all on the west side of each state. My heart won’t let me be far from the coast 😊 I am a candidate advocate that is changing lives to meet the needs of the new job market and improving work happiness throughout the Upper Left, USA. Everyone is important and everyone has value, and I absolutely love to help people see their value and land jobs they never thought they could. Transferrable skills are like magic!

“Twenty years from now you will be more disappointed by the things that you didn't do than by the ones you did do. So, throw off the bowlines. Sail away from the safe harbor. Catch the trade winds in your sails. Explore. Dream. Discover.”

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