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Administrative Assistant

Anchorage, AK 995033683

Industry: Executive Job Number: 81173

Job Description


OPTI STAFFING GROUP IS HIRING
Opening: Administrative Assistant
City: Anchorage
 

Are you an administrative professional with exceptional organizational skills? This is your chance to support a renowned CPA firm in Anchorage, ensuring the smooth and efficient functioning of their office.

Company Info:
Our client, a prominent CPA firm, is dedicated to providing top-notch financial services to a diverse client base. They are committed to delivering unparalleled accounting solutions and personalized assistance, setting the standard for excellence in the industry.

Leadership and Culture:
The firm fosters a culture that values collaboration, innovation, and ongoing learning. They prioritize a supportive environment, encouraging professional growth and providing mentorship for their employees to excel in their roles.

Benefits:
  • Competitive salary ($25+/hr DOE) and benefits package
  • Comprehensive health and retirement plans
  • Professional development opportunities and ongoing training
  • A collaborative and supportive work environment
Duties & Responsibilities

  1. Client Communication: Communicating with clients via phone, email, or in-person to schedule appointments, gather information, and assist with general inquiries.

  2. Scheduling and Calendar Management: Managing appointments, meetings, and conference calls for CPA professionals, ensuring their schedules are organized and optimized.

  3. Document Management: Organizing and maintaining digital and physical files, including tax documents, financial records, and other important paperwork, ensuring they are easily accessible when needed.

  4. Administrative Support: Providing general administrative support such as drafting correspondence, preparing reports, data entry, and managing office supplies.

  5. Assisting with Tax Preparation: Supporting the tax preparation process by organizing and categorizing documents, facilitating client information gathering, and assisting with basic tax form completion.

  6. Handling Incoming Correspondence: Managing incoming mail and emails, sorting and prioritizing them for appropriate action by the CPAs or other team members.

  7. Database Management: Assisting in maintaining client databases and updating contact information, ensuring accuracy and completeness.

  8. Supporting Office Operations: Assisting in day-to-day office operations, such as coordinating office maintenance, managing equipment and ensuring a well-organized and efficient workspace.

  9. Providing Reception and Front Desk Support: Greeting clients and visitors, answering and directing incoming calls, and maintaining a professional and welcoming front office.

  10. Assisting with Meetings and Events: Coordinating logistics for meetings, seminars, and events, which might involve booking venues, organizing catering, and managing invitations.
 
We believe this is an outstanding opportunity for someone who is organized, detail-oriented, and looking to be a crucial part of a thriving CPA firm.



NEXT STEPS:
Just hit the “Apply” button above and you’re half-way home!
Or, send your resume to cbelk@optistaffing.com or call 907-222-7009. and we’ll set up a time to meet!

Meet Your Recruiter

Crystal Belk
Executive Recruiter

I was born and raised in Alaska and am a mom to 1. We love camping and anything to do with water! I am closing in on my 1-year anniversary with Opti where I started as a receptionist and was promoted to Executive recruiter. Finding candidates their most ideal career match while assisting companies to hire the candidates they need has been so fulfilling and I am so thankful to have found a career that allows me to help my community.

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