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Tacoma, Washington 98466-6130

Job ID: 58814 Industry: Operations/Administrative

Position:  Bookkeeper / Project Assistant

Description:  Bookkeeper runs day-to-day financial affairs for  20-30 employees and key contractors. Functional areas of responsibility include corporate  documents/contracts, financial management, payroll, benefits, and vendor management.

Reports to:  the Firm’ s CFO

Classification:  Exempt, Full-Time

Job Responsibilities:

Financial Management
  • Maintain corporate financial records (QuickBooks knowledge required)
  • Manage accounts payable, including payment of corporation bills before their due date, review of bills for accuracy, monitor expense trends and identify problem areas
  • Manage accounts receivable, including preparation of periodic client invoices and coordinate follow-up on delinquent accounts
  • Assist with budgeting and financial management reporting, including the preparation and analysis of periodic financial statements and special reports
  • Work with Public Accountant to coordinate / assist with tax preparations and filings

Payroll & Benefits:
  • Preparing Payroll, including coordination with payroll vendor
  • Assisting with benefit plan management
  • Coordinate exit interviews and terminated employee asset recovery process

Vendor Management
  • Coordinate resolution to IT and other technology related issues (e.g. phone system, website etc.) with appropriate vendors
  • Coordinate vendor review and selection
  • Maintain vendor contracts / records

Qualification Guidelines:

The ideal individual we are looking for will have extensive experience with QuickBooks, Excel and Project management software. Having prior experience working with customers and vendors domestically and overseas is a plus. The ability to manage multiple projects, while working as a team with staff account and project managers is a must.

  • First and foremost be a people person!
  • QuickBooks accounting- State and federal tax filing knowledge.
  • Experience working with Software as a Services is a plus.
  • Team oriented.

Part Time employment will also be considered.

Location:  Tacoma

Jessica Adams

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